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MATERIEL MANAGEMENT

Materiel Management, which is comprised of Purchasing and Distribution Services, is responsible for the acquisition and distribution of goods and services for the University.  Materiel Management is also responsible for the disposition of surplus inventory.

Purchasing Services

Purchasing Services is a centralized operation to assist faculty and administrative staff in the selection and procurement of goods and services required to pursue their departmental responsibilities.

The Purchasing Policy applies to all members of the university community, regardless of the source of funding; namely operating funds, internal and external research grants, research institute funds, etc. will all be subject to this policy.

The Purchasing Policy and Procedures are structured to meet all Federal and Provincial laws that govern competitive bidding practices in Canada and to protect both the University and the individual purchaser from liability that could result from a challenge to a contract award. 

Purchasing Services will help to ensure that orders are properly processed to meet the requirements of federal and provincial excise legislation, trade agreements, customs regulations and purchasing policies and guidelines adopted by Canadian universities.

Distribution Services - Mail Division

Distribution Services provides postal services to the university that you would normally find at a Canada Post Outlet (excluding Money Orders and C.O.D. packages).

The Mail Division provides for the pickup and delivery of all internal and external University mail, and the distribution of flyers.  This division also handles the internal delivery of Printing Services orders and supplies inter-office envelopes, shipping labels, courier envelopes and ParScore forms upon request.

Envelope Stuffing

Distribution Services has an arrangement for the services of stuffing envelopes, automatically or manually, with the University of Waterloo.  Their multi-mailing equipment is capable of folding documents and stuffing and sealing envelopes.
 

Distribution Services - Shipping & Receiving Division

This division provides shipping and receiving services, the pickup and delivery of inbound and outbound courier items, and the pickup and delivery of small items between departments.  Courier track and trace services are available.  Courier desktop shipping alternatives are available to departments were volumes warrant.